Data Management & Administrative Coordinator

  • Closing Date:

    11/1/2024

  • Job Summary:

    This position is responsible for monitoring and providing data collection reports, managing and tracking program invoicing and overall administrative support to the Community Partnership School ModelTM and Director of Community Partnership Schools.

  • Essential Functions:

    • Establish and maintain positive working relationships with families, community members, school staff and other stakeholders
    • Input and extract data from various data sources, store in databases/spreadsheets 
    • Manage and generate weekly/monthly/quarterly reports, charts and graphs that reflect analysis of the data
    • Develop new or maintain existing databases based on specifications
    • Create and execute ad hoc queries on existing data systems as needed
    • Assist with data entry and data cleanup projects as needed
    • Compile and distribute reports, presentations and other statistical materials as requested
    • Reconcile various data systems to identify and correct data discrepancies and anomalies
    • Provide administrative support to the Director and the Community Partnership Schools
    • Maintain calendar, notices, agendas and meeting minutes for all CPS related meetings.
    • Assist with communications to stakeholders to include letters, invitations, anflyers, newsletters, surveys and phone communications.
    • Participate in all designated CPS meetings and activities; serve as an active member and creative partner for the Community Partnership School program team
    • Coordinate, lead and facilitate data committee meetings, workgroups, and events
    • Maintain effective mechanisms to facilitate timely delivery of invoices
    • Process and code bills, payments, invoices; submit and track funding requests
    • Serve as point of contact for data management needs
    • Maintain quality improvement to monitor services
    • Maintain data files and supporting documentation for each pillar in alignment with Community Partnership Schools Model and Certification requirements.
    • Participate in the quality improvement process.
    • Perform special projects as assigned
    • Other duties as requested

  • Qualifications Required:

    Two years’ experience in database collection and management, spreadsheets, creating charts and graphs.

  • Qualifications Preferred:

    Bachelor’s degree in Business, Human Services, Education or related field preferred.

  • Physical Requirements:

  • Benefits:

    We offer excellent benefits package with tuition assistance, domestic partner coverage, retirement & generous paid time off. 

  • Additional Information:

    Drug free workplace.  Drug testing req.  EOE/M/F/D/V. 

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